Approved Minutes at the March 27, 2008 Pegram Town Council Meeting
Minutes
March 27, 2008
Mayor Morehead opened the Public Hearing at 7:02 PM.
Public Hearing: Ordinance 2008-58 – An Ordinance,
Amending Ordinance 2006-35 at Chapter 2, Section 18-203, Connection To
POTW, with Respect to Expansion of the Wastewater Service Area and Physical
Extensions of the Sewer Line.
City Attorney Smith explained Ordinance 2006-35 inadvertently did not
include the procedure and fees associated with a sewer line extension dedication
to the Town in order for the Town to maintain. This ordinance will
remedy that. Since there were no comments from the citizens, Mayor
Morehead closed the Public Hearing at 7:05 PM.
ORDER OF BUSINESS
1) Called to Order by Mayor Morehead at 7:05 PM.
2) Roll Call – Present were Chip Chipoletti, Eugene Evans, Aubrey Chambers,
Terri Ray and Charles Morehead. Also present was City Recorder Judy
Phillips, City Clerk Kathy King, City Attorney Shannon Smith, Fire Chief
Brent Stuart and City Engineer Brad Bivens.
3) Minutes of the Previous Meeting Approval or Correction:
Minutes from the Town Council Meeting of February 28, 2008. – Alderman
Chipoletti moved to approve the February 28th minutes and waive the reading;
seconded by Alderman Chambers. There was no discussion. Vote:
All favored, motion carried.
4) Announcements and Communication from the Mayor
4.1 Election Info PEGRAM – Explained last day to pick up and turn in
petitions is April 3rd by noon.
4.2 Clean Sweep – April 14th – April 19th
4.3 Guardrail on Hannah Ford – Has been installed.
4.4 July 4th Committee – Invited everyone to the next meeting, April
7th at City Hall at 6:30PM
4.5 Community Club Annual Fish Fry, Saturday, March 29th beginning
at 11:AM
4.6 Fiddle & Pick Music School and Performance Hall Grand Opening
on Friday, April 4th. The Chamber will hold the Ribbon Cutting for
the Grand Opening at 11:AM. Various talents will perform and there
will be refreshment Friday & Saturday.
5) Concerns and Comments from Citizens
5.1 Gretchen Priest-May – Owner of the Music School and Performance
Hall was present to explain more in depth what to expect at the music school.
5.2 Marie Smith thanked the Pegram Fire Department for their hard work
on Karen Rader’s house at 567 Thompson Road. Even though they put
in a lot of hours it was a total loss. Felt the water pressure was
a lot of the problem and a lot of the hydrants were useless. She
suggested the Town look at some kind of grant to correct that problem.
She also suggested maybe SSCUD and the Town could work together for a solution.
5.3 Janet Henry stated she was incensed that the hydrants located in
her area in effect don’t work in case of fire and need, as a city to do
something. She plans to draft a letter to SSCUD. Mayor Morehead
explained the Board had discussion before and need to look at more.
Alderman Chambers stated Mrs. Henry’s complaint should have come to the
Council and not just referred back to SSCUD. Alderman Chipoletti said the
Board should be made aware of all complaints coming to the Town.
Alderman Chipoletti, when the Board discussed a Sprinkler Ordinance, we
came across this issue and were told by SSCUD the hydrants in question
tonight are used for checking SSCUD lines and not for fire fighting purposes.
He feels this is a cop-out and recommended Mrs. Henry to copy her letter
to Senator Kurita and House Representative Johnson. Pegram Planning
Commission Chairman Bill Herbert stated he had a couple of meetings with
SSCUD when discussing the Sprinkler Ordinance. SSCUD’s position is
that their Charter does not put them in position to be in the fire fighting
business. They claim responsibility only to provide enough pressure
and volume for domestic use. If they are required to be in the fire
fighting business their whole organization has to be reorganized.
5.4 Carol Crook addressed Taylor/Elkin property lines. Mr. Taylor
contacted her and was told he needs a survey. She presented information
to the Board about the Elkin’s and Taylor’s property and stated the barn
is Mr. Elkin’s. Mayor Morehead, it’s never been a question the barn
is Mr. Elkin’s. The question has always been where the driveway lies.
Overgrowth appears to be on Taylor’s property from Mrs. Crook’s presentation.
5.5 Alderman Eugene Evans asked for change in the Town’s ordinance
regarding unsafe barns to be put on the agenda and didn’t see it; he wanted
to know if it was going to be discussed tonight. Mayor Morehead added
it for discussion under New Business.
6) Reports from City Committees, Members of the Board of Mayor and
Aldermen, and other
Officers (not listed below)
6.1 Fire
Chief Report (Provided by Fire Dept)
Fire Chief commented on hydrant issue and believes not a pressure
problem, but a flow problem. He stated what was needed more than
anything at the Rader’s house fire was manpower.
Applicant: a) Christopher Michael Brent –
has been interviewed and background check was clean.
• The department made 23 calls the month of February attached report.
• Vice-Mayor Chambers’ son-in-law Mike Dabrowiak, rescued the boy out
of the burning house and considers him one of the Town’s Local Hero’s.
• Announced the fire department now has a new website: www.pegramfire.com
6.2 Park / Public Works Report (Provided to Council by Department)
– see attached
6.3 Building / Codes Enforcer Report (Provided to Council by Inspector)
– see attached
6.4 Planning Commission Report – No report.
6.5 Sewer Officer Report - No report sewer inspector called in sick.
6.6 Joint Economic Community Development Board Report – Town representative,
Gene Hannah stated the JECDB met a couple times last month and discussed
a) the Corridor from I-40 to I-24, actually known as I-49, looking at asking
TDOT for some widening of the road and some passing lanes; starting with
Bearwallow Road going south. Also talking with them about looking
at doing something with Ashland City; those details haven’t been worked
out yet. b) GIS information is proprietary information and Pegram owns
an interest. Austin Peay holds this and updates this information
for us. Briefly explained Meca Data is sold by tiles. There
are companies (i.e. utility) interested in purchasing the information;
it wouldn’t be a continuous cash flow but would help in supporting the
Board. The JECDB is thinking about setting up their organization
as a 501c and is checking on the legalities and process. c) Had a
3-star planning meeting and brainstormed. d) The Broadband was discussed
again but they will hold off for awhile. Legislature is working on
issue and it might not cost the county anything if State completes.
6.7 City Engineer Report (Brad Bivens) a) Rogers bill has been
processed for payment.
b) Inspection at Bluff View Court. c) Explained drainage on Riverview
Road. d) Worked up estimate to pave half-mile of Walkup Road starting
at about the railroad tracks. Estimated the cost to pave approximately
$35,000-$38,000. e) Regarding Ordinance 2008-58, while discussing
any future sewer extension the Town needs to be aware of future needs.
Engineer Bivens recommended a need for a hydraulic analysis of the collection
system and lines throughout the Town; nothing has ever been done and need
to address before new development comes in. Attorney Smith supported
this by reading from Section 3, under new (C)(2) (relating to new development
sewer expansion explaining the developer would have to pay. Engineer
Bivens stated if done now and development came along, we (Town & Engineer)
would know the discussion to have with them.
6.8 City Attorney (Shannon Smith) - No report.
6.9 City Court Report –No court was held this month.
Alderman Chipoletti stated he had received a survey letter from Cheatham County Leadership group about a County Community Center and future satellite centers. He expressed his interest and the Board agreed. Alderman Chipoletti will complete the survey and provide a copy to City Hall.
7) OLD BUSINESS
7.1 Ordinance 2008-58 - (Final Reading) - An Ordinance Amending Ordinance
2006-35 at Chapter 2, Section 18-203, Connection To POTW, With Respect
to Expansion of the Wastewater Service Area and Physical Extensions of
the Sewer. – Alderman Chambers moved to approve Ordinance 2008-58; seconded
by Alderman Evans. Vote: All favored, motion carried.
8) NEW BUSINESS
8.1 Fire Dept Applicant: Christopher Michael Brent – Alderman Chambers
moved to approve applicant; seconded by Alderman Chipoletti. Vote:
All favored, motion carried.
8.2 Pegram Public Works Building – Board discussed the need to have
plans drawn to meet State requirements; the City Engineer drawings will
need signature and seal. Engineer Bivens stated he estimated his
fee to change the building around on the present drawing and writing the
ad to be in the range of $3,000 to $4,000. The Mayor asked that the
ad be written to accept block and wood and for metal, six-inch slab.
The Board discussed having 12x18 doors and one walk-thru. Alderman
Chambers moved to have Engineer Bivens proceed with drawings on the public
works building; seconded by Alderman Ray. Discussion: Engineer to
have drawings for the Boards review before the next council meeting.
Also, the Board would like for Engineer Bivens to oversee the work.
Vote: All favored, motion carried.
8.3 Elkins Barn – There was discussion by the Board regarding having
the Town’s Inspector request having the barn located at 543 Thompson Road
torn down. Engineer Bivens suggested having inspector look at the
International Building Codes regarding Dangerous Buildings and in the meantime
he will check with Gallatin to see how they handle some of these issues.
City Attorney will research to see how far we can regulate. The Board
asked City Recorder to see what information she can get through MTAS.
Alderman Ray moved to have information collected sent by Mayor to the City
Attorney; seconded by Alderman Evans. Discussion: Municipal
Code 16-102 and 16-103. Vote: All favored, motion carried.
8.4 Paving – Engineer Bivens addressed Walkup Road paving (about a
half-mile from the tracks to where the Board has discussed ending the pavement),
therefore, cutting the quote on Walkup in about half ($35,000 - $38,000)
depending on the asphalt price. Engineer Bivens recommended the Board
look again at road paving list. City Recorder reminded Board that
a check has just been released to Rogers for little over $80,000 leaving
about $60,000. Mayor Morehead discussed a recent washout at the end
of Hickory Hollow and stated the issue should be included in the list to
engineer. The Board decided the priorities should be (1) Walkup Road
(starting at the tracks about 1/2 mile), (2) Hickory Hollow (check culvert
to see what the needs are to correct drainage), (3) Riverview Drive (Thompson
Road to Station Drive and to include any ditching or widening) Engineer
Bivens stated the ditching and widening was not included in the bid quote.
(4) Both sides of the Riverview Drive bridge, (5) Robinson Drive to Carol
Drive, and (6) Lakeview Drive (wait until after the new Public Works
building is completed). Alderman Chipoletti moved to authorize Engineer
Bivens to proceed with paving, ditching and drainage on the re-prioritized
list and to approve the expenditure of funds relative thereto; seconded
by Alderman Chambers. Discussion: Alderman Ray asked Engineer
Bivens if he could have a report for the Board before the staff meeting;
he replied that he could not have it by April 8th. Mayor Morehead
reminded Engineer Bivens to remind Rogers Group, that when the City gives
start dates the City expects them here. Vote: All favored, motion
carried.
8.5 Public Works Larry Martin announced he had met with two electricians
who stated the emergency siren in the park could be wired to be set off
with a cell phone. The Mayor also spoke with a company recommended
by Alderman Chipoletti and instructed that this subject be added to the
workshop agenda in April.
9) Adjournment – Alderman Chambers moved to adjourn; seconded by Alderman
Evans
Adjourned at 8:30 PM.